Be careful how you share files

So you have a big file you need to get over to your printer YESTERDAY and you can’t get it to “send” via e-mail because the file is too big. What should you do? 

The right thing to do is contact your IT department (us!) so we can assist by installing a secure file-sharing application that your entire organization can use if you don’t already have one. 

View More »

How to keep staff from causing a security breach

Access to data and systems is more versatile than ever.  The “Internet of Things” has expanded how we can use technology and share information.  How can anyone hope to keep their network safe from hackers, viruses and other breaches when the technology footprint continues to expand? The answer is not one thing but a series of controls and procedures you have to implement and be vigilant about, such as installing and constantly updating your firewall, antivirus, spam-filtering software and backups. This is why clients hire us – it’s a full-time job for someone with specific expertise (which we have!). 

View More »

The #1 threat to your security is…

PEOPLE! Like it or not, your staff can be your own worst enemies, inviting hackers, viruses, data breaches, data loss, etc., through the actions they thought were innocuous. In most cases, this is done without malicious intent – but if you as a manager haven’t set expectations regarding what websites your employees are visiting, what files they’re sending and receiving (and how they do it), and even what they’re posting in company e-mail, you could be opening yourself up to serious incidents. 

View More »

Ideas to keep your data safe in the cloud

If you’re using any kind of cloud application or storage outside of your office, you are right to be concerned about data privacy and security. As a rule, if you have data worth protecting, you should be concerned about it, regardless of where it is stored. However, many data breaches, including data stored in the cloud, are due to USER ERROR. Therefore, it’s important that you, the user, maintain a strong awareness and culture of security. 

View More »

Budgeting Your IT Investments: Cloud vs. Onsite (MGMA MediNews)

WE ALL AGREE THAT it is essential to the operations of modern medical practices,
but I find that often these investments in technology are reactionary.
Ten to 15 years ago a major push for moving to Electronic Medical Records
(EMR) inspired a number of practices to make significant investments in
IT infrastructure that most of them had never considered before. It was a
brave new world for most practices, and decision making was often done in
a spur of the moment fashion. Even more disconcerting was the fact that
many of the investments from these early adopting practices ended up being
overhauled for a variety of reasons, many of which had to do with not
“right sizing” the solution in the first place. Needless to say, this was not a
pleasant experience to be a part of, either internally or as a service provider
like I have been. The costs were out of control, unpredictable, and stressful
to deal with.

View More »

Making a Shift to the Cloud? Time to Reevaluate Your Security!

Chances are if you are reading this article, you have already moved some, or perhaps most, of your IT infrastructure to the cloud. While most organizations spend lots of time, energy and money developing strategies for integrating their important data and workflow to the cloud, they usually don’t worry about security and risk management strategies until after the migration. In fact, many organizations assume that it’s okay to maintain their existing strategy they were using before the move.

View More »

5 Ways to Become a Cloud Ready Practice

Fast forward weeks into the future, after you’ve been able to convince the owner of your practice and the rest of the decision-makers that a cloud deployment makes sense for your practice. The next step is developing a cloud-enabled IT infrastructure. However, cloud services aren’t ready to be installed straight out of a box. 


There needs to be a plan in place to ensure that your hardware, systems and applications are properly aligned to your particular cloud path. If you don’t establish the initial groundwork, cloud integration will turn into a major headache.

We’ve helped several clients move to the cloud and have noticed a few recurring themes. Below are a few best practice tips on how you can get your organization ready for the cloud:

  1. Know what you’re getting. A common misstep when implementing a cloud solution is not fully understanding what the cloud is or what you are signing up for. It’s important to take the time to learn what the “cloud” truly means, how you will use the solution, and what it can and cannot do.
  2. Know your responsibilities. Don’t assume your cloud provider will handle everything for you. Carefully read your contract so you know where your vendor’s responsibilities end and yours begin. 
  3. Be aware of integration Issues. Determine which of your current IT components will work with the cloud. Some applications, such as graphic design or other industry-specific applications might not make sense in the cloud. Before making the move, test your applications to see if they will work optimally in a cloud environment.
  4. Don’t overreact to security. Yes, everyone is concerned with security. But deciding you need to “encrypt everything" can end up causing functionality issues in addition to being cost-prohibitive. Determine what your security requirements are and prioritize where you need heavy security and what is truly viable.
  5. New processes and training. Adapting to the cloud is about more than the technology. Your workforce will have to be prepared to learn new processes while balancing out old ones.  Make sure you provide adequate training to your staff, and host a forum where their questions and concerns can be routinely addressed.

Do you have the resources and planning in place to become a cloud-ready business? Find the Cloud that fits just right for your business by viewing our on-demand webinar!

View More »

Declare Freedom From Expensive Software, Hardware And Network Upgrades

While hardware costs have come down significantly over the years, for small businesses, cloud computing can’t be beat in terms of saving money without sacrificing functionality. For an inexpensive monthly fee, you can get full access and use of applications that used to cost a few hundred dollars to purchase. And, since cloud-based apps are being powered by the cloud provider, you don’t need an expensive desktop with lots of power to use them – just a simple Internet connection will do on a laptop, desktop or tablet. 

View More »

Don’t Upgrade Your COMPUTERS Until You Read THIS

Cloud computing is a concept that could save your business quite a bit of money on software, hardware, upgrades and services.

Instead of purchasing hardware and software for your office, with cloud computing you put your  programs on a highly secure “super server” online. All you need is an Internet connection to your office and you’re in business.

Here are 9 reasons why “cloud computing” has caught on FAST with small to medium businesses, and why you might consider it too:

View More »

5 Smart Tips To Know Before Moving Your Data To A Cloud-Based Application

Cloud computing is all the rage these days, and while some companies are moving  their whole IT infrastructure to the cloud, many others are choosing to streamline their businesses by moving individual business applications.

If you are considering moving any of your company’s software applications “to the cloud,” make sure to consider these 5 tips BEFORE pulling the trigger: 

View More »