Job Brief:

The Accounting Administrative Assistant manages daily front office and accounting activities while supporting the accounting team. This role ensures a welcoming environment for staff and visitors while assisting the Controller in maintaining accurate financial records, including accounts receivable, accounts payable, general ledger functions, and reconciliations. 

Key Responsibilities:

• Perform Accounts Payable / Receivable functions.
• Reconcile records internally and with external vendors or customers.
• Investigate questionable data and recommend actions to resolve discrepancies.
• Process financial transactions with accuracy and diligence.
• Manage incoming and outgoing mail, sorting and forwarding as appropriate.
• Order, receive, stock, and maintain inventory of office supplies, concessions, and workplace necessities.
• Coordinate office equipment maintenance, repairs, and vendor relationships.
• Maintain office calendars, schedule conference rooms, and oversee general organization.
• Support staff with administrative needs and requests.
• Maintain compliance with all company policies and procedures.
• Serve as primary contact, directing calls and taking messages.
• Manage visitor check-in and badge distribution; Courteously greet and direct guests to appropriate contacts or locations.
• Maintain customer confidence and protect operations by keeping financial information confidential.
• Perform other duties as assigned.

Qualifications:

• Minimum 3 years of combined administrative and accounting experience.
• Associates degree and relevant certification is a plus.
• Proficiency in accounting software (QuickBooks), databases, and Microsoft Office Suite.  
• Strong attention to detail with fact-oriented, results-focused approach with accuracy.
• Professional written/verbal communication and interpersonal skills
• Customer service oriented with welcoming demeanor.
• Ability to multitask, organize, and prioritize in fast-paced environment.
• ConnectWise experience is a plus (preferred)
• Detail and fact oriented, results focused.
• Ability to organize and prioritize tasks as well as the office environment.
• Ability to support the five core principals of DP Solutions: Surprise & Delight; Teamwork; Own It; Our People Matter; Long Term View
• Excellent verbal and written communication skills.
• Self-motivated with problem-solving mindset and initiative-taking approach
• Reliable, punctual, and strong work ethic

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Must be able to talk, listen and speak clearly on telephone
• Must be able to lift and carry up to 15 lbs.

About DP Solutions:

Since 1971, DP Solutions has been at the forefront of providing innovative IT solutions and exceptional customer service to help professional organizations achieve their business objectives. Our commitment to best practices and long-term client success has earned us a reputation as the premier IT technology solutions provider in the mid-Atlantic region. Today, we continue to grow as a trusted partner in technology, delivering a superior client experience that rises above expectations, building long-lasting relationships, and giving back to our community by dedicating our time and talent to developing and educating technology’s future workforce.

Why Join Us:
We cultivate a collaborative culture built on teamwork, continuous learning, and enjoyment in what we do. Our philosophy is simple: engaged and motivated team members deliver exceptional results for our clients. We support this with competitive benefits, professional development opportunities, and a dynamic work environment.

Our Core Values:

• People Matter – We prioritize the wellbeing and growth of our team members and those we serve.  
• Own It – We take accountability for our actions and outcomes.  
• Take the Long-Term View – We make decisions that create sustainable value and lasting relationships.  
• Surprise & Delight –We exceed expectations and create memorable experiences. 
• Think Teamwork – We collaborate effectively and support each other's success

Benefits:

• 401(k) Retirement Plan with Company Match
• Comprehensive Health, Vision, Dental Insurance and life insurance
• Paid Time Off (PTO) and Holidays
• Professional Development Opportunities
• Collaborative and Inclusive Work Environment

DP Solutions is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected class under applicable law.