Job and Company Brief:
DP Solutions is the premier provider of choice for IT support services to small and medium sized organizations. We deliver a superior customer experience, rising above our clients’ expectations and building long-lasting relationships. In addition, we give back and serve or community by dedicating both our time and talent to develop and educate technology’s future workforce.
The Office Manager/Accounting Manager is a hands-on position responsible for managing overall accounting and general office activities, including coordination of timekeeping, billing and collections, management over the reception area, and office purchasing requests. Responsible for all day- to- day general accounting functions including AR, AP, general ledger, month- end close, reconciliations, and supervising staff.
Essential Duties & Responsibilities:
- Supports efficient company operations by coordinating with managers and supervisors on submission and reporting of time for purposes of accurate and timely billing.
- Supervises the efficient operation of the daily accounting activities.
- Maintains and updates proper general ledger accounts and records detailing financial business transactions.
- Supervises accounts receivable, bank deposit transactions and collections
- Supervises preparation of vendor payments by verifying documentation and requesting disbursements. Oversees accounting assistant.
- Maintains customer confidence and protects operations by keeping financial information confidential.
- Reconciles records internally and with external vendors or customers.
- Troubleshoots discrepancies; recommends actions to resolve.
- Investigates questionable data.
- Manages the reception area to ensure effective telephone and mail communication; manages receptionists
- Maintain compliance with all company policies and procedures.
- Assists in developing and implementing office policies and procedures.
- Coordinates with CFO on the monthly close process; makes journal entries.
- Is a subject matter expert for ConnectWise, the Company’s ERP.
- Coordinates submission of sales tax filings; responsible for other tax compliance filings.
- Performs related duties as assigned by supervisor.
Knowledge, Skills and/or Abilities Required:
- A minimum of 5 years of related experience as an Office Manager in a professional service firm/company (example legal, accounting, technology, consulting, etc.) with background in both operations and accounting/bookkeeping.
- Associates degree and any relevant certification is a plus.
- Competency with QuickBooks, Excel, databases, as well as other MS Office Products
- Detail and fact- oriented, results- focused.
- Highly organized and able to prioritize tasks in the office environment.
- Excellent interpersonal and collaboration skills.
- Excellent verbal and written communication skills.
- Intellectually curious; problem solver.
- Self-motivated with the ability to work in a fast- paced environment.
- Experience with ConnectWise is a plus.
- Duties that may be required that are not clearly defined for overall success of DP Solutions; our clients and our work environment.
- Ability to support the five core principals of DP Solutions: Surprise & Delight; Teamwork; Own It; Our People Matter; Long Term View
Physical Requirements:
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Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
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Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
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Must be able to lift and carry up to 15 lbs.
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Must be able to talk, listen and speak clearly on telephone
Benefits:
- Compensation starting at $70,000, commensurate with experience and qualifications..
- Excellent benefits.
- Fun working environment and culture.
- Opportunity for advancement.
