OFFICE MANAGER / ACCOUNTING MANAGER

Manage Overall Accounting & General Office Activities for the Company

Job Description:

The Office Manager/Accounting Manager is a hands-on position responsible for managing overall accounting and general office activities, including coordination of timekeeping, billing and collections, management over the reception area, and office purchasing requests. Responsible for all day-to-day general accounting functions including AR, AP, general ledger, month- end close, reconciliations, and supervising staff.

Essential Duties & Responsibilities:

  • Supports efficient company operations by coordinating with managers and supervisors on submission and reporting of time for purposes of accurate and timely billing.
  • Supervises the efficient operation of the daily accounting activities.
  • Maintains and updates proper general ledger accounts and records detailing financial business transactions.
  • Supervises accounts receivable, bank deposit transactions and collections
    Supervises preparation of vendor payments by verifying documentation, and requesting disbursements. Oversees accounting assistant.
  • Maintains customer confidence and protects operations by keeping financial information confidential.
  • Reconciles records internally and with external vendors or customers.
    Troubleshoots discrepancies; recommends actions to resolve.
  • Investigates questionable data.
  • Manages the reception area to ensure effective telephone and mail communication; manages receptionist.
  • Maintain compliance with all company policies and procedures.
  • Assists in developing and implementing office policies and procedures.
  • Coordinates with CFO on the monthly close process; makes journal entries.
  • Is a subject matter expert for ConnectWise, the Company’s ERP.
  • Coordinates submission of sales tax filings; responsible for other tax compliance filings.
  • Performs related duties as assigned by supervisor.

Knowledge, Skills and/or Abilities Required:

  • A minimum of 5 years of related experience as an Office Manager in a professional service firm/company (example legal, accounting, technology, consulting, etc.) with background in both operations and accounting / bookkeeping.
  • Associates degree and any relevant certification is a plus.
    Competency with QuickBooks, Excel, databases, as well as other MS Office Products.
  • Detail and fact- oriented, results- focused.
  • Highly organized and able to prioritize tasks in the office environment.
  • Excellent interpersonal and collaboration skills.
  • Excellent verbal and written communication skills.
  • Intellectually curious; problem solver.
  • Self-motivated with the ability to work in a fast- paced environment.
  • Experience with ConnectWise is a plus.
  • Duties that may be required that are not clearly defined for overall success of DP Solutions; our clients and our work environment.
  • Ability to support the five core principals of DP Solutions: Surprise & Delight; Teamwork; Own It; People Matter; Long Term View

Physical Requirements:

  • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
  • Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
  • Must be able to lift and carry up to 15 lbs.
  • Must be able to talk, listen and speak clearly on telephone.

Benefits:

  • Competitive salary based on experience and qualifications.
  • Excellent benefits.
  • Fun working environment and culture.